When defining a job or responsibility, we often consider the qualifications and skills required, whilst neglecting the specific behavioural attributes needed to be successful in the role. If personal attributes are given space in the job description, it's often in the form of a "shopping list" of generic, positive characteristics which is not specific to the role in question and does not help to discern between possible candidates.
That's where the language of Belbin Team Roles comes in. Belbin isn't just for individuals. Belbin Job Reports describe jobs in terms of the behavioural demands they make.
To receive a Job Report, the line manager (or person responsible for the job) must complete the Job Requirements Inventory. This is an online questionnaire which takes about 20 minutes to complete and asks the person responsible for the job to distinguish which attributes are most important for success in the role. The inventory can be completed by collaboration with other stakeholders, and this process is often illuminating in itself, since it can help to identify and resolve conflicting ideas about what the job entails. Optionally, the line manager can also ask other stakeholders to complete a Job Observation questionnaire. The Job Observation questionnaire consists of two ticklists of adjectives (like the Observer Assessment) which are considered to be particularly helpful or unhelpful to success in the role.
The Belbin Job Report defines a specific job in terms of Belbin Team Roles. This report is created when a manager or recruiter completes the Job Requirements Inventory, a special questionnaire designed to find the most important aspects of a job.
What can I use the Job Report for?
- Exploring behavioural demands of the job, to avoid focusing exclusively on CV and hard skills
- Clarifying stakeholder expectations for a given role when seeking to recruit or select (internally or externally)
- Offering guidance to potential candidates applying for a role or attending interview
- Addressing performance and engagement issues with a present incumbent
- Identifying and exploring dissonance between the expectations of line manager and jobholder in fulfilment of the role
Please note: the Belbin Job Reports are a tool to consolidate thinking about the role and to prompt fruitful discussions. They should never be used as the sole basis for decision-making.
What does each page say?
- Job Specification: designed for the line manager or whoever is responsible for the job. Describes the job in terms of Belbin Team Role behaviours, including specifying which behavioural contributions are helpful and unhelpful within the role.
- Job Expectations: designed for present incumbents or potential candidates. Outlines the nature of the behavioural demands the job will place upon them, and the kind of expectations others might have for the jobholder.
- List of Observer Words for Jobs: lists the characteristics that colleagues, clients and other stakeholders consider to be important in the job. Useful for comparing with an individual’s List of Observer Words.
How can I get a Belbin Job Report?
To obtain a Job Report, the person responsible for the job should complete a Job Requirements Inventory. This is a special inventory designed to extrapolate the particular behavioural qualities required in the role. Optionally, Job Observations can be completed by other stakeholders, to give a more rounded view of what the role entails.
Job Reports cost just £35 + VAT. They’re not currently available to purchase directly online, so please get in touch.
If you are thinking about using the Belbin Job Reports on a regular basis, the Interplace package would be the best option for you, as they are included free of charge with this package. You can create as many Job Reports as you like – for recruitment and selection, in-role development, gap analysis and more – without paying a penny!